MINUTES OF THE REGULAR MEETING OF THE GEORGETOWN CHARTER TOWNSHIP BOARD HELD FEBRUARY 27, 2006, 7:30 p.m.

The meeting was called to order at 7:30 p.m. by Chairperson Bill Holland.

Prayer for guidance by Richard VanderKlok

Pledge of Allegiance to the Flag

Roll Call

Present: Bill Holland, Daniel Carlton, R. J. Poel, Del South, Richard VanderKlok,

Dale Mohr, Stanley Sterk

Absent: none

#060227-01 - Public Comments

The following people spoke during the public comment period:

Earl VanOpstall, 1902 Crabtree Lane, detailed reasons why he was opposed to selling the ice arena.

John Schwalm, 1489 Lakeside Dr., thanked the board for constructing the ice arena. He said that the business plan is being followed and listed reasons why he was opposed to selling the ice arena.

Mark Nanninga, 8789 Rivercrest, detailed reasons he thought it was a mistake to sell the arena.

Steve Guppy, 8691 Astro Dr., was opposed to selling the arena and listed reasons he thought lacked merit.

Gene Altena, 1291 Caprice, stated reasons he was opposed to the sale of the ice arena.

Brad Hamilton, 1899 Crabtree, said the arena was nicknamed “The George” and asked questions relating to the ice arena. He was opposed to selling the arena.

Eric Peterson, 7444 Woodcliff, talked about starting the Hudsonville Junior Varsity Hockey Team and detailed reasons why more time is needed.

Barb Raymond, 2171 Baldwin, suggested forming a committee to deal with rink issues.

Rhonda Farr, 8692 Astro, said that they were proud of the facility and suggested ways to use the site during the off time.

Garald Herman, 1652 Willowbrook, suggested ways to use the arena beyond the normal season with ideas such as a spring league.

Kim Meines, 1664 Oakbrook, said that he was not a hockey person but suggested that there were ways to have the facility operate better.

Amy Brunges, 7750 Walnut, said that she was a hockey person and brought her daughter who skates and plays hockey.

Victor Brooks, 1856 Parkwood, said that he coaches two teams and asked that aspects other than finance be considered.

#060227-02 - Approval of agenda as presented for February 27, 2006

Moved by R. J. Poel, seconded by Richard VanderKlok, to approve the agenda as presented.

MOTION CARRIED.

#060227-03 - Communications, letters and reports: Received for information, to be filed:

A. Library Report for January 2006

B. Planning Commission agenda for March 1, 2006

C. Planning Commission meeting minutes for February 15, 2006

D. Planning Commission Review Comments for February 2006

E. Mining Board minutes for February 6, 2006

F. Code Enforcement Officer’s February 2006 Monthly Report

G. Income and balance statements

#060227-04 - Consent agenda

Moved by R. J. Poel, seconded by Richard VanderKlok, to approve the consent agenda as presented.

a. Approval of minutes of the regular board meeting held on February 13, 2006

b. Approval of Monthly Bills

c. Preliminary Plat and Final Preliminary Plat Approval of Georgetown Shores No. 6

as shown on the revised plan dated revised 2/13/06, with the condition that an association be responsible for the maintenance of parkways on double frontage lots adjacent to the street where no access is permitted (as recommended by the Planning Commission)

MOTION CARRIED.

#060227-05 - Township Board Policy 2006-01 Compensation and Benefits Policy

Moved by Dale Mohr, seconded by Stanley Sterk, to approve Policy 2006-01 as presented.

There was discussion regarding requiring a reason or purpose for a trip and accountability, and that the policy manual should be changed to add the same requirement. It was noted that the words “as assigned by a committee” should be added for conferences and other meetings. It was also noted that the amount of $40 per month to pay trustees for the use of their home computer is too high. When going to meetings or conferences, the who, what, why, when and where should be provided.

Note: The Utilities/Facilities Committee recommends approval

Moved by Del South, seconded by Richard VanderKlok, to refer the policy back to the committee for further review, specifically to review the mileage section and to discuss the $40 computer usage amount.

Dale Mohr said that sometimes he prints out 50 to 60 pages for an agenda with attachments, plus uses email for Township business, and it is the responsibility of the Township to provide the information. Richard VanderKlok said that $40 was too much to pay for that amount of usage.

Yeas: Richard VanderKlok, Stanley Sterk, Del South, Bill Holland, R. J. Poel

Nays: Daniel Carlton, Dale Mohr

MOTION CARRIED.

#060227-06 - Requested Fire Dept Equipment

Moved by R. J. Poel, seconded by Del South, to approve the following items requested by the Fire Dept:

6 Portable Radios $ 5,898.00

2 Mobile Radios $1,117.38

1 Intercom System $ 3,415.25

1 Backup Camera $ 100.00

2 Gas Detectors $ 1,150.00

Total $11,680.63

Note: The Services Committee recommends approval and these were budgeted items

MOTION CARRIED.

#060227-07 - Seek bids for ¾ Ton Pick Up

Moved by R. J. Poel, seconded by Stanley Sterk, to approve authorizing the clerk to seek sealed bids for a 2006 ¾ ton Pick Up for Fire Maintenance and to trade in the same. Presently the vehicle is being evaluated to repair or be totaled and the issue will proceed after information is received.

Note: The Services Committee recommends approval

Moved by Daniel Carlton, seconded by Stanley Sterk, to amend the motion to authorize the selling the current vehicle if the insurance company does not kept it.

MOTION CARRIED.

MOTION AS AMENDED CARRIED.

#060227-08 - Sell Three Township Vehicles (Bid opening for 3 Township Vehicles 2/23/06 4PM)

Moved by R. J. Poel, seconded by Daniel Carlton, to approve accepting the high bid for each vehicle.

Note: Bids were as follows:

2000 Ranger Dave Blakslee $5000.00

Brett Wright $4002.00

Rod Deemter $2350.00

2000 GMC Brian Terspstra $2010.00

Eric Hoogewind $4500.00

Emergency Services Phil Koster $ 700.00

Note: The Finance Committee recommends approval for highest bidder

MOTION CARRIED.

#060227-09 - Vertical Investments

Moved by Daniel Carlton, seconded by Bill Holland, to approve the agreement with Vertical Investments

Note: The Finance Committee recommends approval

MOTION CARRIED.

#060227-10 - Receive Petition for Lake Maintenance

Moved by Stanley Sterk, seconded by Dale Mohr, to approve receiving the Petition for Lake Maintenance, to refer the Petition to the Clerk to validate and certify the signatures, to not schedule the public hearing at this time, and to refer the matter to the attorney to draft appropriate language for a resolution.

Note: The Finance Committee recommends approval

MOTION CARRIED.

#060227-11 - Phone System

Moved by Richard VanderKlok, seconded by R. J. Poel, to approve replacing the phone system and to upgrade to a digital system from Shore Tel Communications for an amount not to exceed $44,000.

Note: The Finance Committee recommends approval

MOTION CARRIED.

#060227-12 - Sell Vehicle

Moved by R. J. Poel, seconded by Daniel Carlton, to approve the sale of vehicle 873 at the Hudsonville auction and to set the minimum bid at $1,000.

Note: The Finance Committee recommends approval

MOTION CARRIED.

#060227-13 - Close the Back Gate

Moved by Del South, seconded by Richard VanderKlok, to approve closing the back entrance to the Township Office to stop the cut-through traffic.

Yeas: Richard VanderKlok, Del South, Daniel Carlton, R. J. Poel, Bill Holland

Nays: Dale Mohr, Stanley Sterk

Note: The Finance Committee recommends approval

MOTION CARRIED.

#060227-14 - Public Comment

A letter from Don DeCorte, 3234 Creekside Dr., was read.

#060227-15 - Board Open Discussion

Bill Holland said that he has been attending meetings with Sgt. Bill Ward, Dep. Scott Dyke and others from the Ottawa County Sheriff’s Department regarding safety issues. Stanley Sterk said that he did not want to pay the Township engineer since the lake issue had already been addressed. Dale Mohr said that he would like to discuss a Township superintendent at the April 10 or 24 meeting. Del South suggested using the arena for the sport of curling.

#060227-16 - Announcement of any scheduled meeting of interest to board members

Mineral Mining Board to meet March 6, 2006.

#060227-17 - Reports from Standing Committees

Water/Sewer committee minutes of February 13, 2006

Services Committee meeting minutes of February 20, 2006

Finance Committee meeting minutes of February 24, 2006

Minutes of the Ice Arena Ad Hoc Committee Meeting February 15, 2006

#060227-18 - Meeting adjourned at 8:50 p.m.

William Holland, Supervisor

R. J. Poel, Clerk