MINUTES OF THE REGULAR MEETING OF THE GEORGETOWN CHARTER TOWNSHIP BOARD HELD MARCH 13, 2006, 7:30 p.m.

The meeting was called to order at 7:30 p.m. by Chairperson Bill Holland.

Prayer for guidance by Stanley Sterk

Pledge of Allegiance to the Flag

Roll Call

Present: Bill Holland, Daniel Carlton, R. J. Poel, Del South, Richard VanderKlok,

Dale Mohr, Stanley Sterk

Absent: none

#060313-01 - Public Comments

The following individuals spoke during the public comment period:

Eric Freeman, 6771 Ashbury Ct., thanked the board for moving ahead with the special assessment district for Rushmore Lake and for expediting this quickly in order to have everything completed in time for the first treatment of the Lake. Requested that when drafting the final language for this agreement the board consider whether or not there is truly a need for an engineering firm to conduct studies on the lake as it would be added expense to the property owners.

George Doornbos, 891 Rushmore St., stated that he has lived on Rushmore Lake for several years as well as sat on the board of their committee for the treatment of the lake. He feels that the company currently providing the treatment for the lake does a great job and he does not feel further testing by an engineering firm at an additional cost is necessary.

John Schwalm, 1489 Lakeside Dr., pointed out that the perception in the community is that the rink is only worth 4 million dollars and that the minimum bid should have been quite a bit more. He also stated that members of the community are sore that Township employees and their families get to enjoy free public skating. Feels an improvement needs to made where communication is concerned and suggested that an advisory board be set up with members for the board, hockey parents and figure skating parents. Spoke of the hard work and effort that was put forth by several individuals to have the rink built.

#060313-02 - Approval of agenda as presented for March 13, 2006

Moved by R.J. Poel, seconded by Dan Cartlton, to approve the agenda as presented.

MOTION CARRIED.

#060313-03 - Communications, letters and reports: Received for information, to be filed:

A. Ordinance fines received for January 2006

B. Zoning Board of Appeals minutes for February 22, 2005

C. Senior Center Monthly Activity Report for February 2006

D. Planning Commission meeting minutes for March 1, 2006 (action)

E. Sheriff Department Report for February 2006

F. Annual Financial Report (paper copies available in Township Office)

G. DPW Report for February 2006

H. Letter from Gene Altena

I. Fire Department Report for February 2006

J. Mining Board meeting minutes of March 6, 2006

#060313-04 - Consent agenda

Moved by R.J. Poel, seconded by Dan Carlton, to approve the consent agenda as presented.

a. Approval of minutes of the regular board meeting held on February 27, 2006

b. Approval of the regular Monthly Bills

MOTION CARRIED.

#060313-05 - Ice Arena Report

Bill Holland read the minutes of the ice arena committee. He stated that a bid was received by Chicago Mission AAA Hockey Club which did not meet the criteria set forth by the bid requirements.

Moved by Bill Holland, seconded by Richard VanderKlok to dissolve the Ad-hoc ice committee.

MOTION CARRIED.

#060313-06 - Planned Unit Development (PUD0602) Dykema Development, Part of P.P. # 70-14-

24-300-019, 678 Port Sheldon; Part of P.P. # 70-14-24-300-057, 650 Port Sheldon; P.P. # 70-14-24-300-058, 672 Port Sheldon, Georgetown Township, Ottawa County, Michigan.

Moved by Del South, seconded by Richard VanderKlok, to approve (PUD0602) Dykema Development, 4824 Faringdom Grove Drive, to have a Planned Unit Development for attached single family condominium housing (site plan1, site plan 2, landscaping, elevation) under Chapter 22, on parcels described as and located at: Part of P.P. # 70-14-24-300-019, 678 Port Sheldon; Part of P.P. # 70-14-24-300-057, 650 Port Sheldon; P.P. # 70-14-24-300-058, 672 Port Sheldon, color view, aerial Georgetown Township, Ottawa County, Michigan, as shown on the application materials submitted including the plan dated 1-13-06, based on the proposal complying with all applicable standards of the ordinance, and with the following conditions:

· A Storm Water Drain Permit is provided from the Drain Commissioner and is submitted with the final development plan.

· Road construction details and approval from the Road Commission for the driveways on Port Sheldon are provided, both to be submitted with the final development plan.

· The proposed building height does not exceed the 35 feet or 2.5 stories permitted in the ordinance and this is noted on the final development plan.

· No approvals are implied for the parcel splits shown on the plan at the northwest of the PUD site along Poinsetta St. and are identified as Parcel “A,” “B” and “C” due to the fact that elements such as existing structures and dimensions of these structures to proposed property lines have not been shown. All future land splits would have to follow land split procedures including submission of applications, fees, and surveys detailing existing and proposed structures along with dimensions to proposed property lines.

· A letter is provided at the time of submittal of the final development plan stating that all land that is shown on the plan dated 1-13-06 as parcels “A,” “B” and “C” at the northwest of the PUD site are combined into one parcel or that a land split application is submitted with all required submittal materials and approval is granted acknowledging that all parcels that were created from the PUD are conforming with current ordinances (i.e. number of splits is allowed, all setbacks are met for any structures and that all parcels meet ordinance requirements). The reason is to assure that no nonconforming parcels are created from any land division for the PUD even though the applicant might not own this property.

· An association is responsible for the maintenance of common areas including those areas adjacent to Port Sheldon Street.

· The zoning administrator has the authority to be flexible with the walking path.

Note: As recommended by the Planning Commission.

MOTION CARRIED.

#060313-07 - Repair Fire Department Equipment

Moved by Bill Holland, seconded by R. J. Poel, to approve replacing the swivel on the ladder truck with a rebuilt part for $7,000.

Note: A new part costs $9,000. The Finance Committee recommends approval of the

replacement with the rebuilt part for $7,000

MOTION CARRIED.

#060313-08 - Replace Library Equipment

Moved by Del South, seconded by Richard VanderKlok to approve the purchase of a new copier for the library, a Minolta Bizhub 250 Digital Copier with Jamex 6557, Bill and Coin-Op, total equipment cost of $5,725, as recommended by the Library Director

Note: Bid comparison from Library Director (three bids received, only one will do the paper

weight required for library use), $6,000 in budget. The Finance Committee recommends approval

MOTION CARRIED.

#060313-09 - Public Comment

Scot Deyoung, 170 Brookwood, spoke regarding the reinstatement of the special assessment district for Sunnyview Lake and the number of signatures obtained on the petition. He does not feel that the board should require that an engineering firm conduct studies on the lake at an additional cost to the property owners; he further stated that typically studies are done with lakes that have a history of being a problem. He feels that the property owners have a vested interest in keeping the lake clean.

Randall Valzen, 6743 Rushmore Ct., introduce himself as the attorney who drafted the petition for Rushmore Lake and he wanted to be sure that the board understood that they only made suggestions and they understand that the board does not have to follow what was outlined in the petition. He does not feel that an extra layer of expense by an engineering firm is necessary as there is already a good program in place which protects the lake.

Eric Freeman, 6771 Ashbury Ct., asked if the Township used an engineering firm to conduct studies on the lakes the Township is responsible for treating. If we don’t why would the board require them to? He pointed out that qualified, licensed and insured contractors are treating the lake and are meeting the requirements set forth by the state. He stated that 88% of the people living along the lake signed the petition.

Earl Vanopstall, 1902 Crabtree Lane, stated that although he is a non-hockey person, he was up in arms over the news on the ice arena. Suggested that a committee be established which included the users of the facility and that the board consider letting hockey clubs take over the running of the concession area. He stated he appreciated the comments Bill Holland had made after the bid opening so the public didn’t stew all weekend. He also suggested that support could be shown to the community by passing a resolution to name the arena “The George”.

Steve Guppy, 8691 Astro Dr., stated that he was unhappy with regards to the sale of the ice arena and doesn’t want this to happen again. He feels that community opinions should be considered and that the arena should be used in the summer time, suggested a possible craft show or car show. He offered his help and stated that others in the community would be willing to help as well.

Gerald Keen, 8406 Golfside, stated that although he doesn’t have a son that plays hockey he plays hockey. He is at the arena 3-4 times a week and feels that the arena is an asset to the community just like Georgetown Little League. He suggested that the board look into marketing the arena differently.

Bill Holland spoke that he intended to let the dust settle a little bit as it relates to the ice arena. Thoughts have been given to having more dialogue between the arena and the board and that his door is open if anyone would like to come in and talk.

#060313-10- Board Open Discussion

a. Letter and information from Lake Management given to all Board members

b. Letters from Sunnyview and Rushmore Lake Associations

c. Report from Township attorney

Discussion took place among the board members regarding the Special Assessment districts for Rushmore and Sunnyview Lakes. Cost were discussed with and without an engineering firm and after some discussion is was determined that the board would proceed with setting up the districts without the cost of an engineering firm conducting studies.

#060313-11 - Announcement of any scheduled meeting of interest to board members

Service Committee meeting scheduled for March 20, 2006.

#060313-12 - Reports from Standing Committees

Finance Committee meeting minutes of March 10, 2006

#060313-13 - Meeting adjourned at 8:42 p.m.

William Holland, Supervisor

R. J. Poel, Clerk