MINUTES OF THE REGULAR MEETING OF THE GEORGETOWN CHARTER TOWNSHIP BOARD HELD AUGUST 14, 2006, 7:30 p.m.

 

The meeting was called to order at 7:30 p.m. by Chairperson Bill Holland.

 

Prayer for guidance by Daniel Carlton

 

Pledge of Allegiance to the Flag

 

Roll Call

 

Present:           Bill Holland, Daniel Carlton, R. J. Poel, Del South, Dale Mohr, Stanley Sterk

Absent:            Richard VanderKlok-with notice

 

#060814-01 - Public Comments

 

Michelle Burns, 7569 Russell Ct., asked that a berm be required along Baldwin for the 36th Ave./Baldwin St. PUD to shield headlight.

 

Casey Glass, 7506 Russell Dr., said that he was a teacher at the Hudsonville Middle School and was concerned with the safety of the students and the traffic that would be generated by the 36th Ave./Baldwin St. PUD.

 

#060814-02 - Approval of agenda as presented for August 14, 2006

 

Moved by R. J. Poel, seconded by Del South, to approve the agenda as presented, with the addition of an item relating to the awarding of a bid for the non-motorized path on Kenowa from 44th St. to Barry St.

 

MOTION CARRIED.

 

#060814-03 - Communications, letters and reports: Received for information, to be filed:

 

A.    Zoning Board of Appeals minutes for July 26, 2005

B.     Fire Department Report for July 2006

C.     General Ledger Report July 2006

D.    Planning Commission meeting minutes for August 2, 2006

E.     Senior Center Monthly Activity Report for July 2006

 

#060814-04 - Consent agenda

 

Moved by R. J. Poel, seconded by Del South, to approve the consent agenda as presented.

 

a.         Approval of minutes of the regular board meeting held on July 24, 2006

b.         Approval of minutes of the special meeting held on August 1, 2006

c.         Approval of the regular Monthly Bills (bills will be available Friday afternoon)

 

MOTION CARRIED.

 

#060814 -05 - Unfinished Business- Motion #060724-11 - Annual Curbside Fall Pick-up

 

The postponed motion was made as follows:

 

Moved by R. J. Poel, seconded by Del South, to approve the dates of Saturday, November 4, 2006 and Saturday, December 2, 2006, as the dates for the Annual Georgetown Fall Curb-side leaf pick-up.  The rate from United Waste is $87.36 per truck hour and $7.08 per loose yard.  Tags for leaves and brush are to sell for $ .60 and the Clerk to confirm with local businesses to sell tags.

 

Information was presented from the bid opening August 10, 2006 at 2:00 p.m. as follows:

Priority Waste Services-responded but not able to participate because the dates were filled;

Allied Waste-$95 per truck hour, loose yard $8.00, tags provided

Waste Management-$139 per truck hour plus 10.5% fuel surcharge

 

            Note:               The Services Committee recommended approval of the original motion

 

There was discussion regarding the elimination of one of the pick-up dates and looking at other ways to save money for next year.

 

Moved by Dale Mohr, seconded by Stanley Sterk, to amend the motion to delete the November 4, 2006 pick-up dates.

 

Yeas:   Del South, Dale Mohr, Stanley Sterk

Nays:   Daniel Carlton, R. J. Poel, Bill Holland

Absent: Richard VanderKlok

 

TIE VOTE-MOTION DEFEATED.

 

ORIGINAL MOTION CARRIED.

 

#060814-06 - Bid for Non-Motorized Path on Kenowa from 44th St. to Barry St.

 

Moved by Dale Mohr, seconded by R. J. Poel, to retract the accepted low bid of $238,695.75 from Michigan Asphalt Paving for the non-motorized path on Kenowa from 44th St. to Barry St. because they submitted a defective bond and documents, and to award the bid to Ron Meyer for $253,862.60.(other bids)

 

            MOTION CARRIED.

 

#060814-07 - Planned Unit Development (PUD0604) Preliminary Development Plan

 

Moved by Stanley Sterk, seconded by Bill Holland, to approve (PUD0604) Preliminary Development Plan Baldwin Georgetown LLC, 7665 36th Ave., to have a Planned Unit Development for mixed uses including residential for attached single family homes and commercial uses including offices, retail, restaurant and vehicle service station and related uses, under Chapter 22, on parcels of land described as P.P. # 70-14-17-100-008, -009, -010, located at 7665 36th Ave., 3683 and 3627 Baldwin, at the northwest corner of Baldwin and 36th Ave., as presented on the following documents:

a.                   The Design + colored “Master Site Plan” dated 7.12.06,

b.                  The Design + “Architectural Concepts” with elevations and sign details dated 6.21.06,

c.                   The Exxel Engineering Inc. Site Utility and Dimension Plan dated revised 7/12/06,

d.                  The Exxel Engineering Inc. Site Grading Plan dated 7/12/06, and

e.                   The Revised Project Narrative Statement dated July 11, 2006;

 

Based on the findings:

a.                   The request meets the qualifying conditions in Sec. 22.2;

b.                  The request meets the Preliminary Plan Application Requirements in Sec. 22.5;

c.                   The request meets the Standards for Approval in Sec. 22.10; and

d.                  The request meets all applicable Township ordinances.

 

With the following conditions:

a.                   Permitted uses would be allowed as per the narrative dated July 11, 2006, but would not include vehicle repair, drive-in restaurants or truck rental;

b.                  A total of 4 (2 entry and one for the office and one for the convenience store/gas station) ground mounted signs would be permitted (two development signs are shown on the plan) with setbacks for all ground mounted signs according to the ordinance requirements (75 feet from the centerline of either Baldwin or 36th Ave.), with a maximum of 50 square feet in area per side and a maximum of 4 feet in height (wall signs to meet ordinances);

c.                   A berm is added along Baldwin, adjusted to shield headlights from the residential area;

d.                  The convenience store/gas station hours of operation are 5 am to 1:00 am;

e.                   The following are to be submitted to the Township:

1.      Documentation regarding deed restrictions, covenants or similar legal instruments to be used within the PUD and documentation that an association will maintain the common areas to be submitted at the time of final development application submittal;

2.      Approvals from the Ottawa County Road and Drain Commissions at the time of final development application submittal; and

3.      A recorded PUD agreement at the time of building permit application submittal.

 

            Note:               As recommended by the Planning Commission.  

 

Yeas:   Daniel Carlton, R. J. Poel, Bill Holland, Del South, Dale Mohr, Stanley Sterk

Nays:   none

Absent: Richard VanderKlok

 

            MOTION CARRIED.

 

#060814-08 - Extend the Final Development Approval for the Waterford PUD

 

Moved by Daniel Carlton, seconded by Dale Mohr, to approve a twelve (12) month extension for the Final Development approval for Waterford PUD due to   Approval was granted on 8-17-05 and is valid until 8-17-06.  The extension continues the approval until 8-17-07.  The unforeseen difficulty is insufficient presales, as listed in their letter.

 

            Note:   Sec. 22.13 of the Zoning Ordinance allows the extension of the time limit for a PUD

 

            MOTION CARRIED.

 

#060814-09 - Rushmore and Sunnyview Lake Weed Control Special Assessment Roll for 2007

 

Moved by Stanley Sterk, seconded by Dale Mohr, to approve the Rushmore and Sunnyview Lake Weed Control Special Assessment Roll for 2007, which is year 2 of 15 (the last year to be approved is 2020 for the assessment roll for 2021), in the amount of $190.67 for each parcel in the Rushmore Lake district and in the amount of $119.74 for each parcel in the Sunnyview Lake district

 

            Note:               The Finance Committee recommended approval

 

            MOTION CARRIED.

 

#060814-10 - Seek Bids for Cleaning Contracts for Library and Township Offices

 

Moved by R. J. Poel, seconded by Del South, to approve seeking bids for three year contracts for cleaning the Library and Township Offices.

 

            Note:               The Finance Committee recommended approval

 

            MOTION CARRIED.

 

#060814-11 - Lighting for Rosewood Park

 

Moved by Del South, seconded by R. J. Poel, to approve installing a pole with two lights and wiring coming from the transformer for a cost of $3,800 for the purpose of protecting the park property.

 

Note:               The urgency is due to graffiti on the new playground equipment.  The Finance

Committee recommended approval

 

            MOTION CARRIED.

 

#060814-12 - Township Completion of Sidewalk Project on 18th Ave.

 

Moved by R. J. Poel, seconded by Daniel Carlton, to approve the authorization for the Township to complete the DeWent sidewalk project.  DeWent Gravel will install sidewalk along 18th Ave. toward Rosewood and the Township would pay the cost for the approximate 325 feet to complete the sidewalk to connect with Rosewood.

 

            Note:               The Finance Committee recommended approval

 

            MOTION CARRIED.

 

#060814-13 – Public Comment

 

Kelly Ford, 7550 Russell Ct. said that she was not happy with the approval of the PUD at 36th Ave. and Baldwin because she is concerned with the students.

 

Casey Glass, 7506 Russell Dr., said that the Hudsonville Middle School does not have security and asked that a fence be installed around the PUD.

 

#060814-14 – Board Open Discussion

 

Dale Mohr stated that board items should go to the other committees besides Finance even though most items did have a financial aspect.

 

Bill Holland said that DeWent Gravel was going to install the sidewalks at cost and they were ready to start.

 

R. J. Poel said that the lighting for the park was an emergency because there was vandalism with graffiti and they did not want to wait.

 

Del South said that the turn lane should have been on the north side of Bauer Rd. near the Jenison High School.

 

Bill Holland said the Road Commission required the new lane to be located on the south side.

 

Stanley Sterk said that he had a conversation with Tom Palarz from the Ottawa County Road Commission.  Stanley Sterk said that the lane was required to be on the south side because an Ottawa County Road Commissioner lived on the road and he did not want it to interfere with his driveway.

 

#060814-15 - Reports from Standing Committees

 

            Finance Committee meeting minutes of August 9, 2006

 

#060814-16 - Meeting adjourned at 8:12 p.m.

 

 

                                               

William Holland, Supervisor

 

                                               

R. J. Poel, Clerk