MINUTES
OF THE REGULAR MEETING OF THE GEORGETOWN
CHARTER TOWNSHIP BOARD HELD JULY 23, 2007, 7:30 p.m.
The
meeting was called to order at
Prayer
for guidance by Marvin VanSomeren
Pledge
of Allegiance to the Flag
Roll
Call
Present: Bill Holland, Daniel Carlton, Stanley
Sterk, Del South, Marvin VanSomeren, Dale
Mohr
Absent: Richard VanderKlok-with notice
#070723-01 - Public Comments
Todd Stuive, Exxel Engineering, and Chad Tuttle,
Sunset Manor, were present to make comments about the request for a PUD
approval extension.
#070723-02 - Approval of
agenda as
presented for July 23, 2007
Moved by Del South, seconded by Marvin VanSomeren,
to approve the agenda as presented.
MOTION CARRIED.
#070723-03 - Communications,
letters and reports: Received for information, to be filed:
A. Code Enforcement Officer’s June
2007 Monthly Report
B. Senior Center Monthly Activity Report for June
2007
C. Sheriff Department Report for
June
2007
D.
Jenison Historical
Society Footnotes for July 2007
E. General Ledger Report June
2007
F. Sheriff’s Department Memo
regarding STOPPED Program
G. Planning Commission agenda for August
1, 2007
H. Planning Commission minutes for July
18, 2007
I.
Fire
Department Report for June 2007
#070723-04 - Consent agenda
Moved
by Marvin VanSomeren, seconded by Dale Mohr, to approve the consent agenda as
presented.
a. Approval of minutes
of the regular board meeting held on June 25, 2007
b. Approval
of the regular monthly
bills, utility
bills and 2nd monthly
bills
MOTION CARRIED.
#070723-05 - Shelving for Library
Moved
by Del South, seconded by Marvin VanSomeren, to approve the following budgeted
items of shelving for the Library:
a.
Library Design
Shelving for $13,494.70 ($14,000 was budgeted)
b.
Library Design
Shelving for $29,994.30 ($30,000 was budgeted)
Attachment: Memo
from Library Director with quotes
Note: The
Services Committee recommended approval
MOTION CARRIED.
#070723-06 - Purchase a Vehicle for the Senior Center
Moved
by Del South, seconded by Marvin VanSomeren, to approve using grant money from
the state to purchase a Chevrolet Uplander mini-van for $16,747.00 for the
Senior Center
Attachment: Memo
from Senior Center Director with quotes
Note: The
Services Committee recommended approval
Yeas: Bill Holland, Del South, Stanley
Sterk, Dale Mohr, Marvin VanSomeren
Nays: Daniel Carlton
Absent: Richard VanderKlok
MOTION CARRIED.
#070723-07 - Zoning Ordinance Amendments-Sec. 3.4(E)(1)
Moved by Dale Mohr, seconded by Daniel Carlton, to
approve the Zoning Ordinance amendment to Sec. 3.4(E)(1) as follows to address
attached garage sizes:
Sec. 3.4 ACCESSORY BUILDING AND USES.
(E) Maximum Floor Area.
(1) The
maximum floor area above grade for an attached accessory building, including
garage, shall not exceed sixty (60) percent of the gross floor area of the
dwelling to which it is attached, not to exceed a maximum of one thousand five
hundred (1500) (1,000) sq. ft.
No attached accessory building, including garage, shall have a door
opening greater than twelve (12) feet in height.
Note: The Planning Commission
recommended approval
Moved by Stanley Sterk, seconded by Dale Mohr, to amend
the motion to change the maximum height of the door opening to be fourteen (14)
feet in height.
Note: It
was noted that the new Zoning Enabling Act stated that a revision may
be referred back to the Planning Commission for further
review, but it was not required. Stanley
Sterk requested that the Planning Commission review the maximum height of a
detached accessory building and consider allowing a maximum height of 14 feet.
Yeas: Bill
Holland, Daniel Carlton, Stanley Sterk, Dale Mohr, Marvin VanSomeren
Nays: Del South
Absent: Richard VanderKlok
MOTION CARRIED.
The ordinance proposal as
amended:
Sec. 3.4 ACCESSORY BUILDING AND USES.
(E) Maximum
Floor Area.
(1) The
maximum floor area above grade for an attached accessory building, including
garage, shall not exceed sixty (60) percent of the gross floor area of the
dwelling to which it is attached, not to exceed a maximum of one thousand five
hundred (1500) (1,000) sq. ft.
No attached accessory building, including garage, shall have a door
opening greater than fourteen (14) feet in height.
Yeas: Bill
Holland, Daniel Carlton, Stanley Sterk, Dale Mohr, Marvin VanSomeren
Nays: Del South
Absent: Richard VanderKlok
MOTION
AS AMENDED CARRIED.
#070723-08 - Zoning Ordinance Amendment Chapter 24 footnote (l) (added to districts: AG, RR,
LDR, LMR, MDR, MHR, HDR and change in the text of
footnote (l)
Moved by Dale Mohr, seconded by Marvin VanSomeren, to
approve the Zoning Ordinance amendment Chapter 24 footnote (l) as follows to
address parking, drives, loading and accessory structures in the front setback
area:
CHAPTER 24 - SCHEDULE OF
DISTRICT REGULATIONS
|
DISTRICT |
Minimum
|
Maximum |
Minimum Yard Setbacks (b)(o)(v) |
||||
|
|
Area (Square
Feet) |
Width (Feet) |
|
Front (s) (t) |
Side |
Rear |
|
|
|
|
|
|
|
Least One |
Total |
|
|
AG Agriculture |
40,000 |
200 |
20 |
40 (l) |
20 |
40 |
75 |
|
RR Residential |
30,000 (c) |
200(c) |
20 |
40 (l) |
20 |
40 |
50 |
|
LDR Residential |
11,475 (d) |
85(n)(d) |
30 |
40 (l) |
10 |
20 |
40 |
|
LMR Residential |
7,700 (e) |
70(n) |
30 |
30 (l) |
5 |
15 |
30 |
|
MDR Residential |
10,000 (d)(f) |
80(n) |
30 |
35 (l) |
10 |
20 |
35 |
|
MHR Residential (i)(j) |
10,000 (e-g) |
80(n) |
35 |
35 (l) |
10 |
20 |
35 |
|
HDR Residential (i)(j) |
(e-h),(u) |
--- |
40 |
30 (l) |
15 |
30 |
30 |
|
MHP Residential (i) |
---- |
--- |
35 |
--- |
--- |
--- |
--- |
|
OS Commercial |
11,050 |
85 |
--- |
30 (l) |
(m) |
|
75 |
|
NS Commercial |
11,050 |
85 |
--- |
30 (l) |
(m) |
|
50 |
|
CS Commercial |
11,050 |
85 |
--- |
30 (l) |
(m) |
|
40 |
|
HS Commercial |
15,000 |
100 |
35 |
30 (k) |
10 (m) |
25 |
40 |
|
I Industrial |
40,000 |
150 |
40 |
45 (r) |
20 (m) |
40 |
40 |
(l) For
all uses in the residential districts and in OS, NS and CS commercial districts,
except for necessary drives and walks the required front yard setback shall
be landscaped and shall not be used for parking (other than for single and
two-family dwellings), loading, or accessory structures.
Note: The Planning Commission
recommended approval
Yeas: Bill
Holland, Daniel Carlton, Del South, Dale Mohr, Marvin VanSomeren
Nays: Stanley
Sterk
Absent: Richard VanderKlok
MOTION CARRIED.
#070723-09 - Extend Final Development Approval for
Waterford Place
Moved
by Stanley Sterk, seconded by Marvin VanSomeren, to approve the extension
request from Waterford Place – Sunset to extend the final development approval
from 8/17/07 to 8/17/08 subject to the installation of the non-motorized path
being installed along 44th St./Port Sheldon by 12-31-07.
Note: The Finance Committee
recommended approval
(The
final development plan was approved on 8/17/05 and was valid until
8/17/06. With motion #060814-08 the
Township Board approved a twelve month extension as per Sec. 22.13 of the
Zoning Ordinance and extended the approval to 8/17/07. This is the second request for an extension.)
Dale
Mohr asked to abstain due to a connection with Waterford.
Moved
by Daniel Carlton, seconded by Marvin VanSomeren, to approve Dale Mohr
abstaining from the vote.
MOTION
CARRIED.
Yeas: Bill Holland, Daniel Carlton, Stanley Sterk,
Del South, Marvin VanSomeren
Nays: none
Absent:
Richard VanderKlok
Abstained:
Dale Mohr
MOTION CARRIED.
Zoning Ordinance Sec. 22.13:
Each development shall be
under construction within twelve (12) months after the date of approval of the
PUD final development plan, except as noted in this Section.
A.
The Township
Board may grant one (1) extension of up to an additional twelve (12) month
period if the applicant applies for such extension prior to the date of the
expiration of the PUD or PUD phase and provided that:
1.
The applicant
presents reasonable evidence that said development has encountered unforeseen
difficulties beyond the control of the applicant; and
2. The PUD requirements and
standards, including those of the Zoning Ordinance and Master Plan that are
reasonably related to said development have not changed.
Minutes from the August 14, 2006
Township Board meeting when the first extension was approved:
#060814-08 - Extend the Final
Development Approval for the Waterford PUD
Moved
by Daniel Carlton, seconded by Dale Mohr, to approve a twelve (12) month
extension for the Final Development approval for Waterford PUD. Approval was granted on 8-17-05 and is valid
until 8-17-06. The extension continues
the approval until 8-17-07. The
unforeseen difficulty is insufficient presales, as listed in their letter.
Note: Sec. 22.13
of the Zoning Ordinance allows the extension of the time limit for a PUD
MOTION CARRIED.
#070723-10 - Appoint Township Board Member to Zoning
Board of Appeals
Moved
by Daniel Carlton, seconded by Del South, to approve the appointment of Stanley
Sterk to the Zoning Board of Appeals to replace the term of Daniel Lennington
who resigned, with the term to expire 11/20/08
Note: The Finance Committee
recommended approval
Yeas: Bill
Holland, Daniel Carlton, Stanley Sterk, Del South, Marvin VanSomeren, Dale Mohr
Nays: none
Absent:
Richard VanderKlok
MOTION CARRIED.
#070723-11 - Establish Fees for Copying Permit Plans
to Digital Files in PDF Format
Moved
by Dale Mohr, seconded by Del South, to approve the establishment of a $50.00
fee for copying site plans and/or building permit plans to digital files in PDF
format for any permit application not
accompanied with a digital file in PDF format of a site plan if one is
required and/or building plans if required and a $25 fee for minor
construction, effective January 1, 2008.
The submission of the digital file in pdf format results in a reduction
of the required number of paper copies of plans to be submitted with permit
applications, including reducing the required number of building permit plans
from two paper copies to one and paper plans for Boards and Commissions from
ten copies to 5.
Note: The Finance Committee
recommended approval. No fee would be
charged for
those
permits that are accompanied by the necessary digital file in pdf format. The goal is for the Township to have
electronic files and to become paperless.
Although the number of paper copies to be submitted is reduced, a paper
copy is still needed for physical reviews and inspections, and the paper copies
would be destroyed after a project is totally completed. Many applications already include digital
files in pdf format. In addition, all
digital files in pdf format must have a date (or revision date) and signature
of the architect or person who drew the plans.
MOTION CARRIED.
#070723-12 – Public Comment
No
one was present to make public comments.
#070723-13 – Board Open Discussion
Daniel
Carlton discussed 2008 budget meetings.
#070723-14 – Add an Item to the Agenda
Moved
by Daniel Carlton, seconded by Del South, to add an item to the agenda to
schedule the 2008 budget meetings.
MOTION
CARRIED.
#070723-15 – Schedule 2008 Budget Meeting Dates
Moved
by Daniel Carlton, seconded by Del South, to schedule the 2008 budget meetings
as follows:
a.
The budget
workshop at 6:00 p.m. on Monday, August 20, 2007;
b.
Tentatively
approve the budget at the regular Township Board meeting on August 27, 2007;
c.
Hold the public
hearing at the regular Township Board meeting on September 10, 2007 at 7:30
p.m.
MOTION
CARRIED.
#070723-16 – Board Open Discussion Resumed
There
was discussion regarding the conceptual design that had been prepared by Design
Plus for the eastern Baldwin area. A
question was raised about the parks survey.
It was noted that it was available and has been forwarded to the Services
Committee.
There
was discussion regarding the non-motorized path along 18th Ave. and
it was noted that it would be installed by the developer when the property was
developed.
The
Supervisor gave an update on the Baldwin St. project and noted that MDOT would
do some work at night.
Stanley
Sterk noted that Cottonwood Dr. would be closed for two days.
#070723-17 - Reports from Standing Committees
Finance Committee meeting minutes of July
20, 2007
Water/Sewer
committee minutes
of July 10, 2007
Election
Commission minutes of June
28, 2007
Services
Committee minutes of July
19, 2007
#070723-18 - Meeting adjourned at 8:15 p.m.
William Holland, Supervisor
Del
South, Clerk