MINUTES
OF THE REGULAR MEETING OF THE GEORGETOWN
CHARTER TOWNSHIP BOARD HELD APRIL 28, 2008, 7:30 p.m.
The
meeting was called to order at
Prayer
for guidance by Daniel Carlton
Pledge
of Allegiance to the Flag
Roll
Call
Present: Bill Holland, Daniel Carlton, Dale
Mohr, Richard VanderKlok, Marvin VanSomeren,
Stanley Sterk, Del South
Absent: none
Brad Slagh,
7142 Riley St., Zeeland, Ottawa County Treasurer, introduced himself and commented
on County finances.
Jeff Larabel, 1664 Cedar
Lane, asked for comments sent to the Township about park improvements and
commented on an off-leash dog park.
#080428-02 -
Approval of agenda as presented for April 28,
2008
Moved by
Marvin VanSomeren, seconded by Richard VanderKlok, to approve the agenda as
presented.
MOTION CARRIED.
#080428-03 -
Communications, letters and reports: Received for information, to be filed:
A. Letter from AT&T dated April
18, 2008 regarding AT&T Michigan’s Video Service Notification
B. Planning Commission minutes
of April 16, 2008
C. Planning Commission agenda for May 7, 2008
D. Library Report for February 2008
E. Zoning Board of Appeals minutes of April 23, 2008
F. Supervisor’s April 2008 Report
#080428-04 -
Consent agenda
Moved by Richard VanderKlok,
seconded by Marvin VanSomeren, to approve the consent agenda as presented.
a. Approval of minutes
of the regular board meeting held on April 14, 2008
b. Approval of the regular monthly bills
MOTION CARRIED.
#080428-05 - Engineering
Services
Moved
by Daniel Carlton, seconded by Richard VanderKlok, to approve authorizing up to
$7,000 in engineering services to determine location and sizes of a future
water tower and pump station, as requested by the DPW Director
Note: The Water/Sewer
(Utilities/Facilities) Committee recommended approval
MOTION CARRIED.
#080428-06 - Representative for Code Conference
Moved
by Del South, seconded by Marvin VanSomeren, to approve appointing Stan Sterk
as the Township Representative to the International Code Commission (attendance
at the conferences would not be at Township expense)
Note: The Water/Sewer
(Utilities/Facilities) Committee recommended approval
MOTION CARRIED.
#080428-07 - Special Use Permit (SUP0802) 348 Baldwin LLC, 348 and 358 Baldwin St.,
Moved
by Del South, seconded by Daniel Carlton, to approve (SUP0802) 348 Baldwin LLC, 169 Monroe Ave., to have a drive- in restaurant, under Sec.
15.3(A), on a parcels of land described as P.P. # 70-14-13-401-004 and -005,
located at 348 and 358 Baldwin St., in a (CS) Community Service Commercial
district, Georgetown Township, Ottawa County, Michigan, based on the findings
that all applicable standards of the ordinance have been met including the
general special use standards in Sec. 20.3 and the specific special use
standards in Sec. 20.4(L), with the
condition that the special use permit is approved only for the easterly 1540
square feet of the building. (site plan)
Note: The
Planning Commission recommended approval
MOTION CARRIED.
#080428-08 - Cemetery Times
Moved by Richard VanderKlok, seconded by Marvin
VanSomeren, to approve adding the words as follows to the cemetery procedures:
“All committal services must be in the cemetery started by 12:00 noon on
Saturday and completed by 2:00 p.m.”
Note: The Services Committee
recommended approval
Cemetery
information and comparisons
Moved by Stanley Sterk, seconded by Del South, to
amend the motion to state that services must be started by 1:00 p.m.
MOTION
CARRIED.
Motion
as amended is as follows:
to
approve adding the words as follows to the cemetery procedures: “All committal
services must be in the cemetery started by 1:00 p.m. on Saturday and
completed by 2:00 p.m.”
MOTION CARRIED.
There
was discussion and the consensus was to refer the time and fee schedule back to
the Services Committee for reconsideration.
#080428-09 - Purchase Equipment for Fire Department
Moved
by Richard VanderKlok, seconded by Marvin VanSomeren, to approve the request from the Fire Department to purchase one MSA
Evolution 5200 Thermal Imaging Camera with truck charger, heat seek, 2
batteries and lanyard for $8,350.00, and one MSA rescue air with 1 hour bottle
with fire hawk and extendaire line for $3,770.00, for
a total of $14,120.00 from 5-Alarm Fire (note that these are budgeted items in
2008).
Note: The
Services Committee recommended approval
MOTION CARRIED.
#080428-10 - Memorial Day Service Georgetown Township
Cemetery
Moved
by Richard VanderKlok, seconded by Marvin VanSomeren, to approve the Memorial
Day Service at the Georgetown Township Cemetery
Note: The
Services Committee recommended approval
MOTION CARRIED.
#080428-11 - Dog Park
Moved by Del South, seconded by Richard VanderKlok, to
approve sending correspondence encouraging the Ottawa County Parks Department
to pursue the planning and creation of an off-leash dog park in Georgetown
Township.
Note: The
Services Committee recommended approval
MOTION CARRIED.
#080428-12 - Park Improvements
Moved
by Marvin VanSomeren, seconded by Richard VanderKlok, to approve seeking bids for
the following improvements for Maplewood Park and to seek bids for asphalt and
concrete as follows:
1. Replace two tennis courts
2. Sand added to Volleyball Courts
3. Refurbish trash dump site areas to the east for a
larger turn opening and to install a gate
4. Seeding of topsoil areas
5. Asphalt replacement (other than tennis courts)
6. Refurbish basketball court as needed
7. Construct a skate board park area
Note: The
Services Committee recommended approval (process is to seek bids for each
park and
prioritize improvements)
There
was discussion regarding the procedure for park improvements.
Moved by Daniel Carlton, seconded by Richard
VanderKlok, to receive the following items for information and to refer the
park improvements back to the Services Committee.
Improvements
for Maplewood Park:
1. Replace two tennis courts
2. Sand added to Volleyball Courts
3. Refurbish trash dump site areas to the east for a
larger turn opening and to install a gate
4. Seeding of topsoil areas
5. Asphalt replacement (other than tennis courts)
6. Refurbish basketball court as needed
7. Construct a skate board park area
Improvements
for Rush Creek Park:
1.
Replace only one
of two tennis courts
2.
Place a bicycle
path from east entrance in concrete
3.
Seed topsoil
areas
4.
Replace removed
blacktop area
5.
Install cooking grills
6.
Construct
permanent bathroom facilities
Improvements
for Woodcrest Park:
1.
Replace tennis
courts with one basketball court
2.
Provide Bicycle
path from Boulder Bluff Entrance (both concrete and asphalt bids)
3.
Seed areas of
removed materials
4.
Add additional
playground equipment such as a merry-go-round, swings, slide and beach sand
5.
Addition of bird
houses
6.
Bike racks.
Improvements
for 8th Ave. Park:
1. Remove baseball field fencing and backstop
2. Relocate playground area next to pavilion if possible
3. Purchase new playground equipment (add a tower section
similar to Rosewood Park) to be placed next to the pavilion
4. Add sand and clean designated beach area
5. Groom the existing soccer fields in the area of the
baseball diamond
6. Addition and construction of a water park (reference
Lamar Park)
Pioneer
Park Improvements
1.
Remove tennis
courts
2.
Furnish and level
4” inch topsoil and seed for grass in area of removed tennis court
3.
Construct one
basketball court and location to be east of pavilion
4.
Soccer areas at
the southeast corner by the rest areas, enlarge area for soccer usage at the
south end of the park
Rosewood
Park Improvements
1.
Installed light
pole with light
2.
Spray weeds and
seed
3.
Trash removal
updated and empty more often
4.
Install new sign
for the park
5.
Install a
volleyball court at the southeast corner of the park.
MOTION CARRIED.
#080428-13 - Professional Park Analysis
Moved
by Richard VanderKlok, seconded by Marvin VanSomeren, to approve seeking
proposals for a professional park analysis for usage and security
Note: The
Services Committee recommended approval
MOTION CARRIED.
#080428-14 - Local Road Resurfacing
Moved by Daniel Carlton, seconded by Richard
VanderKlok, to approve the Ottawa County Road Commission estimate for 2008 local road resurfacing in the amount of
$849,830.00.
Note: The Water/Sewer
(Utilities/Facilities) Committee recommended approval
MOTION CARRIED.
#080428-15 - Road Resurfacing Plan (Cost Sharing
Baldwin St.)
Moved
by Dale Mohr, seconded by Daniel Carlton, to approve the Ottawa County Road
Commission estimate
in the amount of $75,000 for 2008 “white
topping,” mill and to resurface Baldwin St. from Cottonwood 1,000 feet west
Note: The Water/Sewer
(Utilities/Facilities) Committee recommended approval
MOTION
CARRIED.
#080428-16 - Road Resurfacing plan (Treatments of
Micro-Surfacing)
Moved
by Dale Mohr, seconded by Daniel Carlton, to approve the Ottawa County Road
Commission estimate
for 2008 local road prevention maintenance in
the amount of $100,000
Note: The Water/Sewer
(Utilities/Facilities) Committee recommended approval
MOTION CARRIED.
#080428-17 - Change to Policy 2005-01
Moved
by Marvin VanSomeren, seconded by Del South, to deny amending Policy 2005-01 to add the wording “and except in an
emergency, it shall be added prior to the adoption of the agenda.”
Yeas: Bill Holland, Daniel Carlton, Del South, Marvin
VanSomeren, Richard VanderKlok
Nays: Dale Mohr, Stanley Sterk
Note: The Water/Sewer
(Utilities/Facilities) Committee recommended approval
MOTION CARRIED.
#080428-18 - Public
Comment
Robert
Stoll, 8240 Mellowwood Dr., asked if the Board would
consider revising the Zoning Ordinance to permit a hot tub to be located two
feet from a house.
#080428-19 – Add an Item
to the Agenda
Moved by Stanley Sterk, seconded by Marvin VanSomeren,
to add an item to the agenda.
MOTION
CARRIED.
#080428-20 – Initiate
Zoning Ordinance Amendment
Moved
by Stanley Sterk, seconded by Marvin VanSomeren, to initiate a Zoning Ordinance
amendment to Sec. 3.4(C) as follows:
3.4(C) No
detached accessory building or use shall be located closer than ten (10) feet
to any main building (except an accessory use-not accessory building- that
is portable and less than 100 square feet in area such as a portable hot tub
may be located closer than ten (10) feet to any main building), nor shall
the eave line (which could be a maximum of three (3) feet) (Revised 6-27-2005)
of such building be located closer than five (5) feet to any side or rear lot
line. All accessory buildings shall meet
the same setback requirements from a street right-of-way line as required for
the main building, provided that on a double frontage lot, an accessory
building may be located within the required rear yard no closer than twenty
(20) feet to the road right-of-way line.
MOTION
CARRIED.
#080428-21 - Board Open
Discussion
The Supervisor
stated that he had the Annual Sheriff’s Department Report and it was available
for anyone to review.
#080428-22 - Announcement of any scheduled meeting of
interest to board members
The
Supervisor stated that there would be a meeting on Tuesday, April 29, 2008 at
the City Hall of Hudsonville regarding improvements to Chicago Dr. now named
M-121.
#080428-23- Reports from Standing Committees
Finance Committee meeting was canceled due to lack of
agenda items
Water/Sewer
Committee minutes of April 14, 2008 and
April 22, 2008
Services
Committee minutes of April 21, 2008
#080428-24 - Meeting
adjourned at 8:35 p.m.
William Holland, Supervisor
Del
South, Clerk