MINUTES OF THE REGULAR MEETING OF THE GEORGETOWN CHARTER TOWNSHIP BOARD HELD JULY 28, 2008, 7:30 p.m.

 

The meeting was called to order at 7:30 p.m. by Chairperson Bill Holland.

 

Prayer for guidance by Bill Holland

 

Pledge of Allegiance to the Flag

 

Roll Call

Present:           Bill Holland, Daniel Carlton, Del South, Marvin VanSomeren, Dale Mohr,

Stanley Sterk

Absent:            Richard VanderKlok

 

#080728-01 - Public Comments

 

James Poelman, 6894 12th Ave., said that his situation has not changed and no one has fixed his drainage problems.

 

Chad Styles, 1636 Broadview, commented with complaints about the dirt, grass and ponding issues due to the sewer project.

 

Jeff Kissinger, 1694 Broadview, commented with complaints about poor dirt, grass, weeds and ponding issues in front of his house due to the sewer project.

 

George Eckhoff, 1554 Broadview, urged the Board to look at the issues because the sewer project was not handled right and the property owners were not notified.

 

Al Dykstra, 6900 12th Ave., said that he had talked to the Township and the County about the water that runs down his sidewalk creating a lake and that a storm sewer is needed.

 

Tim VanWyke, 1682 Broadview, said that the road and grass were poorly done with the sewer project.

 

Randy Ritsema, 1545 Broadview, said that he had supported the sewer project and the land was to be returned to its previous position.  He said that the driveway was not good and the grass was mainly weeds.

 

#080728-02 - Approval of agenda as presented for July 28, 2008

 

Moved by Bill Holland, seconded by Del South, to add an item to the agenda regarding the letter from J & H Oil.

 

MOTION CARRIED.

 

Moved by Marvin VanSomeren, seconded by Daniel Carlton, to approve the agenda as presented with the additional item.

 

MOTION CARRIED.

 

 

#080728-03 - Communications, letters and reports: Received for information, to be filed:

 

A.    Code Enforcement Report for June 2008

B.     Sheriff’s Department June 2008 Report

C.     Library report for May 2008

D.    Zoning Board of Appeals meeting minutes of June 25, 2008

E.     2008 Second Quarter Investment Report

F.      Senior Center June 2008 report

G.    Election Commission minutes of July 7, 2008

H.    Department of Public Works report for June 2008

I.       General Ledger Report June 2008

J.       Historical Society Footnotes for July 2008

K.    Letter from the Ottawa County Sheriff’s Department regarding 911 Cell Phone Bank

L.     Letter from Comcast dated July 11, 2008

M.   Letter from J & H Oil asking the Board to revise the Zoning Ordinance

N.    Letter from Brian Terpstra thanking the Board for training opportunity

O.    Fire Department report for June 2008

 

#080728-04 - Consent agenda

 

Moved by Del South, seconded by Stanley Sterk, to approve the consent agenda as presented with one bill removed for the final payment of the Broadview sewer project. 

a.       Approval of minutes of the regular board meeting held on June 23, 2008

b.      Approval of the regular monthly bills and utility bills and monthly bills

 

MOTION CARRIED.

 

#080728-05 - 2008 Special Assessments for Rushmore Lake

 

Moved by Daniel Carlton, seconded by Marvin VanSomeren, to approve the special assessment amount of $171.60 per parcel for the Rushmore Lake Special Assessment district for 2008

 

Note:               The Finance Committee recommended approval

 

It was noted that this is the same amount as 2007.

 

Yeas:   Bill Holland, Daniel Carlton, Del South, Stanley Sterk, Dale Mohr, Marvin VanSomeren

Nays:   none

Absent: Richard VanderKlok

 

MOTION CARRIED.

 

#080728-06 - 2008 Special Assessments for Sunnyview Lake

 

Moved by Stanley Sterk, seconded by Daniel Carlton, to approve the special assessment amount of $92.10 per parcel for the Sunnyview Lake Special Assessment district for 2008

 

Note:               The Finance Committee recommended approval

 

It was noted that this is the same amount as 2007.

 

Yeas:   Bill Holland, Daniel Carlton, Del South, Stanley Sterk, Dale Mohr, Marvin VanSomeren

Nays:   none

Absent: Richard VanderKlok

 

MOTION CARRIED.

 

#080728-07 - IPCS Wireless Lease

 

Moved by Marvin VanSomeren, seconded by Daniel Carlton, to approve the Lease with IPCS Wireless, 648 N. Chicago St., Geneseo, IL, 61254

 

Note:               The Finance Committee recommended approval

 

            MOTION CARRIED.

 

#080728-08 - Schedule Budget Elements

 

Moved by Daniel Carlton, seconded by Marvin VanSomeren, to approve the following budget elements:

1.      Distribute proposed budget to Board members by August 11, 2008;

2.      Hold a budget workshop meeting on August 18, 2008 at 5:00 p.m.;

3.      Recommend tentative budget approval at the August 25, 2008 Board meeting at 7:30 p.m.;

4.      Hold a budget public hearing at the September 8, 2008 Board meeting at 7:30 p.m.

 

Note:               The Finance Committee recommended approval

 

            MOTION CARRIED.

 

#080728-09 – Request for Zoning Ordinance Review by J & H Oil

 

Moved by Del South, seconded by Marvin VanSomeren, to send the request by J & H Oil to the Planning Commission to review the Zoning Ordinance section pertaining to the special use standards for a gas station.

 

MOTION CARRIED.

 

#080728-10 - Board Open Discussion

 

Daniel Carlton stated that they had received the information regarding the sewer project and that the Broadview/Ronson sewer project along with the 12th Ave. drainage issue should go to the Utilities Committee which would meet on August 11, 2008.

 

Del South said that he had contacted the Drain Commissioner.

 

Marvin VanSomeren said that he had contacted the Drain Commissioner and found that there was no update.

 

Dale Mohr said that there should be a point man for the residents for these issues and it was determined that Daniel Carlton would be the point man.

 

#080728-11 - General information, comments and meetings attended

 

There were no comments.

 

#080728-12 - Reports from Standing Committees

 

            Finance Committee minutes of July 25, 2008

 

            Services Committee minutes of July 21, 2008

 

#080728-13 - Public Comment

 

James Poelman, 6894 12th Ave., said that he had talked to the Drain Commission, the Road Commission and the Township and just got the run around.  He said that he would not go to any committees anymore.

 

Carol Scholma, 2301 Bauer Road, said that she had been attending the Township Board meetings for two and a half years and had observed a lack of communication.  She said that many meetings had been a half hour long or cancelled and that time could have been used for workshops.

 

Diane Koperski, 1883 Cedar Tree, commended the Board and stated that she was in favor of local control rather than a professional manager.

 

#080728-14 - Meeting adjourned at 8:05 p.m.

 

                                               

William Holland, Supervisor

 

                                               

Del South, Clerk